Recruiting & staffing
E-signatures for recruiters and staffing firms
Offer letters, contractor agreements, and background authorizations candidates can sign the same day they get them.
Last reviewed: June 17, 2026
Inkly workflow
Send, sign, track
- 1Upload your offer letter or contractor agreement to Inkly
- 2Place signature and date fields for the candidate
- 3Send, and Inkly emails the candidate a signing link
- 4Inkly notifies you when it's signed, then download the completed document
Who it's for: Independent recruiters, staffing agencies, and HR teams at small businesses that regularly send offer letters and contractor agreements.
In recruiting, timing matters. An unsigned offer letter sitting in a candidate's inbox is a risk. A contractor agreement that takes three days to sign delays the start date. Staffing firms manage dozens of documents across multiple clients and candidates at once, and any bottleneck in the signing process creates friction on both sides.
Inkly lets you send an offer letter or agreement the moment it is ready and track exactly when the candidate opens and signs it. Recipients sign from a browser link with no account required, which removes a common point of hesitation. You can create reusable templates for the agreements your firm sends to every new contractor, saving setup time on every placement.
What you'll send
- Offer letters
- Contractor agreements
- Background check authorizations
- Non-disclosure agreements
- Independent contractor agreements
Common challenges
- Offer letters sitting unsigned while candidates consider competing offers
- Managing paper or email-attachment workflows for contractor agreements across multiple clients
- No clear record of when a candidate signed and what version they received
Best for
- Staffing firms sending agreements to multiple candidates at once
- Recruiters who need signed offers returned quickly
- Teams that want a clear signing record for each placement
Not best for
- Firms needing ATS integration for signing within their recruitment platform
- Teams that generate offer letters from data fields within the signing tool
Security and compliance
Security built into
every signature.
Documents are encrypted, every signer is accounted for, and each step is recorded in a tamper-evident trail you can download anytime.
ESIGN & UETA compliant
Every signature carries intent, attribution, and a tamper-evident audit trail.
Encryption everywhere
AES-256 protects stored files. SHA-256 hashes make signed PDFs tamper-evident.
SOC 2 infrastructure
Runs on independently audited, SOC 2 Type II–compliant infrastructure.
Downloadable audit trail
View, signing, and completion events are captured in a Certificate of Completion.
Pricing
Plans that scale with
your signature volume.
Start free for your first 5 documents. Upgrade when your contracts pick up speed.
Free
Free forever for light, personal signing.
- 5 sent documents per 30 days
- Upload, prepare, and send PDFs
- Email signing links
- Completion notices
- Basic sender status
- Finalized PDF download
- Tamper-evident audit trail
- 14-day document retention
No credit card required
Pro
Unlimited signing for individuals.
- Everything in Free
- Unlimited sent documents
- Unlimited personal templates
- Unlimited document retention
- Open notifications
- Signing reminders
- Personal message in signing invites
Teams
For growing teams that close together.
- 5 team members included
- Everything in Pro
- Shared workspace documents
- Shared workspace templates
- Teammate invitations
- Admin and member roles
- Seat management
- Centralized billing
- Team-visible activity
FAQ
Common questions
Short, practical answers to what teams ask before they start sending.
Related pages
Keep exploring
Explore related industries, use cases, and document workflows without starting from scratch.
Send your first document
in under a minute.
Drag in a PDF, place your fields, and watch the signatures roll in.