Use case
Get offer letters signed the same day you send them
A verbal yes can cool off fast. Send the offer letter right away, let the candidate sign from their phone, and keep a signed record for the file.
Last reviewed: June 17, 2026
Inkly workflow
Send, sign, track
- 1Upload your offer letter to Inkly
- 2Place signature and date fields for the candidate
- 3Send, and Inkly emails the candidate a signing link
- 4Inkly notifies you when it's signed, then download the completed document
Who it's for: Recruiters, staffing agencies, HR teams, and small business owners who extend offers to employees or contractors and need them signed quickly.
The window between extending an offer and getting it signed is when candidates are most likely to keep weighing other options. A signed offer letter closes that window. It confirms the terms, signals that your organization is organized, and gives both sides a clear record of what was agreed.
Inkly lets you send the offer letter the moment it is ready. The candidate signs from a phone or laptop without creating an account, and you are notified the instant it is done. You can track whether they have opened it, follow up if needed, and download the signed letter for the personnel file. Save your standard offer as a template and each new offer goes out in under two minutes.
What you'll send
- Employment offer letters
- Contractor offer letters
- Contract-to-hire offers
- Internship offer letters
- Promotion and transfer letters
Common challenges
- Offer letters sitting unsigned while a candidate considers competing offers
- Slow, manual signing steps when the time between offer and signature should be the same day
- No consistent record of when an offer was extended and signed
Best for
- Recruiters and teams extending offers to multiple candidates at once
- Businesses that want a fast, professional offer signing experience
- Anyone who needs a signed record for every offer extended
Not best for
- Teams that need offer letters generated from salary data inside the tool
- Organizations requiring HRIS integration to trigger documents automatically
Security and compliance
Security built into
every signature.
Documents are encrypted, every signer is accounted for, and each step is recorded in a tamper-evident trail you can download anytime.
ESIGN & UETA compliant
Every signature carries intent, attribution, and a tamper-evident audit trail.
Encryption everywhere
AES-256 protects stored files. SHA-256 hashes make signed PDFs tamper-evident.
SOC 2 infrastructure
Runs on independently audited, SOC 2 Type II–compliant infrastructure.
Downloadable audit trail
View, signing, and completion events are captured in a Certificate of Completion.
Pricing
Plans that scale with
your signature volume.
Start free for your first 5 documents. Upgrade when your contracts pick up speed.
Free
Free forever for light, personal signing.
- 5 sent documents per 30 days
- Upload, prepare, and send PDFs
- Email signing links
- Completion notices
- Basic sender status
- Finalized PDF download
- Tamper-evident audit trail
- 14-day document retention
No credit card required
Pro
Unlimited signing for individuals.
- Everything in Free
- Unlimited sent documents
- Unlimited personal templates
- Unlimited document retention
- Open notifications
- Signing reminders
- Personal message in signing invites
Teams
For growing teams that close together.
- 5 team members included
- Everything in Pro
- Shared workspace documents
- Shared workspace templates
- Teammate invitations
- Admin and member roles
- Seat management
- Centralized billing
- Team-visible activity
FAQ
Common questions
Short, practical answers to what teams ask before they start sending.
Related pages
Keep exploring
Explore related industries, use cases, and document workflows without starting from scratch.
Send your first document
in under a minute.
Drag in a PDF, place your fields, and watch the signatures roll in.