Document template
Free offer letter template for candidate signatures
Capture the role, pay, start date, reporting details, and candidate acceptance in one letter.
Last reviewed: June 17, 2026
Inkly workflow
Send, sign, track
- 1Download and customize the offer letter sample
- 2Export the final letter as a PDF
- 3Upload it to Inkly and add candidate signature fields
- 4Send for signature, and get notified when it's signed
Who it's for: Recruiters, HR professionals, and small business owners who send offer letters to new employees or contractors on a regular basis.
Offer letters are specific to the role, company, and candidate, so the useful template is not a finished document. It is a clean structure with placeholders for the details your team needs to confirm before a candidate accepts.
Start from our downloadable offer letter sample. Customize the job title, compensation, start date, employment terms, and acceptance language, export the final letter as a PDF, then send it with Inkly so the candidate can sign on any device.
Sample template
Offer letter starter template
A hiring starter document with placeholders for role, compensation, start date, reporting details, and candidate acceptance.
Sample templates are starting points, not legal advice. Customize the language for your business and ask a qualified professional to review important documents.
offer-letter-template
DOCX and PDF included
- Role and compensation placeholders
- Start date and acceptance language
- Candidate signature and date blocks
What you'll send
- Full-time employment offer letters
- Part-time offer letters
- Contract-to-hire offer letters
- Contractor offer letters
- Internship offer letters
Common challenges
- Offer letters sitting unsigned in a candidate's inbox while they evaluate other opportunities
- Manual setup delays when time between offer and signature should be the same day
- No consistent audit trail for when each offer was extended and signed
Best for
- Companies or recruiters extending offers to multiple candidates at once
- HR teams that need a fast, professional offer letter process
- Organizations that want a signed record for every offer extended
Not best for
- Companies that need to generate offer letter content with dynamic salary fields inside the tool
- Teams requiring integration with HRIS for automatic document triggering
Security and compliance
Security built into
every signature.
Documents are encrypted, every signer is accounted for, and each step is recorded in a tamper-evident trail you can download anytime.
ESIGN & UETA compliant
Every signature carries intent, attribution, and a tamper-evident audit trail.
Encryption everywhere
AES-256 protects stored files. SHA-256 hashes make signed PDFs tamper-evident.
SOC 2 infrastructure
Runs on independently audited, SOC 2 Type II–compliant infrastructure.
Downloadable audit trail
View, signing, and completion events are captured in a Certificate of Completion.
Pricing
Plans that scale with
your signature volume.
Start free for your first 5 documents. Upgrade when your contracts pick up speed.
Free
Free forever for light, personal signing.
- 5 sent documents per 30 days
- Upload, prepare, and send PDFs
- Email signing links
- Completion notices
- Basic sender status
- Finalized PDF download
- Tamper-evident audit trail
- 14-day document retention
No credit card required
Pro
Unlimited signing for individuals.
- Everything in Free
- Unlimited sent documents
- Unlimited personal templates
- Unlimited document retention
- Open notifications
- Signing reminders
- Personal message in signing invites
Teams
For growing teams that close together.
- 5 team members included
- Everything in Pro
- Shared workspace documents
- Shared workspace templates
- Teammate invitations
- Admin and member roles
- Seat management
- Centralized billing
- Team-visible activity
FAQ
Common questions
Short, practical answers to what teams ask before they start sending.
Related pages
Keep exploring
Explore related industries, use cases, and document workflows without starting from scratch.
Send your first document
in under a minute.
Drag in a PDF, place your fields, and watch the signatures roll in.