Can I send a release to someone who was photographed at an event?

Yes. Send them the signing link by email after the event. They sign on any device without creating an account.

Can I save different release templates for different use cases?

Yes. Use the sample as a starting point, then keep separate versions for model releases, events, testimonials, and other media uses.

What if the subject is a minor?

Inkly handles the signing mechanics, but who is required to sign a release for a minor is a legal question. Consult an attorney to ensure your release form is appropriate for your situation.

Are Inkly signatures legally binding?

Inkly is designed for ESIGN and UETA compliant electronic signature workflows. This is general information, not legal advice, so review sensitive use cases with counsel.

Can I download an audit trail?

Yes. Inkly keeps document activity and completion details so teams can download evidence for signed documents.

Document template

Free photo release form template for media permissions

Get written permission before using someone's photos, video, testimonial, or likeness.

Download DOCX Preview PDF

Last reviewed: June 17, 2026

Inkly workflow

Send, sign, track

1Download and customize the photo release sample
2Export the final release as a PDF
3Upload it to Inkly and place signer fields
4Send for signature, and get notified when it's signed

Who it's for: Photographers, videographers, marketing agencies, content creators, and businesses that photograph clients, staff, or members of the public for any commercial or promotional purpose.

Photo and media releases help document permission before a business, photographer, creator, or agency uses someone's image, video, testimonial, or likeness. The exact language depends on the project and usage rights, but a clear starter form can help you avoid starting from a blank page.

Start from our downloadable photo release sample. Customize the permitted uses, media description, duration, and signer details, export the final form as a PDF, then use Inkly to collect the signed copy.

Sample template

Photo release form starter template

A media-permission starter form with placeholders for subject details, media description, permitted uses, duration, and signatures.

Sample templates are starting points, not legal advice. Customize the language for your business and ask a qualified professional to review important documents.

photo-release-form-template

DOCX and PDF included

Subject and media description placeholders
Usage permission and duration sections
Adult signer and guardian signature blocks

Download DOCX Preview PDF

What you'll send

Commercial photo release forms
Model release forms
Video release forms
Social media image releases
Event photography releases

Common challenges

Chasing subjects after a shoot to collect a release form they forgot to sign on the day
Keeping paper release forms organized and accessible when files are needed later
No clear timestamp showing when a release was signed and by whom

Best for

Photographers who need a signed release before delivering or publishing images
Agencies collecting releases from clients or campaign subjects
Businesses using customer photos in marketing materials

Not best for

Photographers needing a release integrated with their gallery delivery or booking software
Organizations needing releases signed at the moment of the shoot via kiosk or on-site device

Security and compliance

Security built into
every signature.

Documents are encrypted, every signer is accounted for, and each step is recorded in a tamper-evident trail you can download anytime.

Identity verified

ESIGN & UETA compliant

Every signature carries intent, attribution, and a tamper-evident audit trail.

Client

TLS

Inkly

Encryption everywhere

AES-256 protects stored files. SHA-256 hashes make signed PDFs tamper-evident.

Independently audited

SOC 2 infrastructure

Runs on independently audited, SOC 2 Type II–compliant infrastructure.

→Signed PDF

Downloadable audit trail

View, signing, and completion events are captured in a Certificate of Completion.

Pricing

Plans that scale with
your signature volume.

Start free for your first 5 documents. Upgrade when your contracts pick up speed.

Save up to 20% with annual billing

Free

Free forever for light, personal signing.

5 sent documents per 30 days
Upload, prepare, and send PDFs
Email signing links
Completion notices
Basic sender status
Finalized PDF download
Tamper-evident audit trail
14-day document retention

Start free

No credit card required

Pro

Unlimited signing for individuals.

/month

Everything in Free
Unlimited sent documents
Unlimited personal templates
Unlimited document retention
Open notifications
Signing reminders
Personal message in signing invites
Save $48 per year

Start with Pro

Teams

For growing teams that close together.

/month

+$10/mo per extra user

5 team members included
Everything in Pro
Shared workspace documents
Shared workspace templates
Teammate invitations
Admin and member roles
Seat management
Centralized billing
Team-visible activity
Save $108 per year

Start with Teams

FAQ

Common questions

Short, practical answers to what teams ask before they start sending.

Keep exploring

Explore related industries, use cases, and document workflows without starting from scratch.

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Free to start. No credit card required.

Send your first document
in under a minute.

Drag in a PDF, place your fields, and watch the signatures roll in.

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