Document template
Free work authorization template for client approval
Record the approved job scope, estimated cost, timing, and customer sign-off before work begins.
Last reviewed: June 17, 2026
Inkly workflow
Send, sign, track
- 1Download and customize the work authorization sample
- 2Export the approved form as a PDF
- 3Upload it to Inkly and place client fields
- 4Send for signature, and get notified when it's signed
Who it's for: Contractors, repair services, tradespeople, IT service providers, and any business that needs written client authorization before starting work on a job.
A work authorization records that a client approved a specific job before your team starts. For contractors, repair services, IT providers, and field-service teams, that record can reduce confusion about what was approved and what it will cost.
Start from our downloadable work authorization sample. Customize the job description, estimate, timing, authorization language, and signature blocks, export the final form as a PDF, then send it through Inkly.
Sample template
Work authorization starter template
A job-approval starter form with placeholders for scope, estimate, timing, authorization language, and signatures.
Sample templates are starting points, not legal advice. Customize the language for your business and ask a qualified professional to review important documents.
work-authorization-template
DOCX and PDF included
- Job scope and estimate placeholders
- Authorization and change language
- Client signature and date blocks
What you'll send
- Home repair authorizations
- Vehicle service authorizations
- IT service work orders
- Renovation scope approvals
- Equipment installation authorizations
Common challenges
- Starting jobs on a verbal agreement and having no signed record if the client disputes the scope or cost
- Getting work authorizations signed on paper and then losing track of them
- Delays in getting authorization when a client is not on-site to sign in person
Best for
- Service businesses that start jobs only after written client approval
- Contractors who work on multiple projects at once and need a consistent record
- Operations where the client is not always present and needs to sign remotely
Not best for
- Businesses needing work orders generated automatically from job management software
- Teams requiring integration with field service management tools
Security and compliance
Security built into
every signature.
Documents are encrypted, every signer is accounted for, and each step is recorded in a tamper-evident trail you can download anytime.
ESIGN & UETA compliant
Every signature carries intent, attribution, and a tamper-evident audit trail.
Encryption everywhere
AES-256 protects stored files. SHA-256 hashes make signed PDFs tamper-evident.
SOC 2 infrastructure
Runs on independently audited, SOC 2 Type II–compliant infrastructure.
Downloadable audit trail
View, signing, and completion events are captured in a Certificate of Completion.
Pricing
Plans that scale with
your signature volume.
Start free for your first 5 documents. Upgrade when your contracts pick up speed.
Free
Free forever for light, personal signing.
- 5 sent documents per 30 days
- Upload, prepare, and send PDFs
- Email signing links
- Completion notices
- Basic sender status
- Finalized PDF download
- Tamper-evident audit trail
- 14-day document retention
No credit card required
Pro
Unlimited signing for individuals.
- Everything in Free
- Unlimited sent documents
- Unlimited personal templates
- Unlimited document retention
- Open notifications
- Signing reminders
- Personal message in signing invites
Teams
For growing teams that close together.
- 5 team members included
- Everything in Pro
- Shared workspace documents
- Shared workspace templates
- Teammate invitations
- Admin and member roles
- Seat management
- Centralized billing
- Team-visible activity
FAQ
Common questions
Short, practical answers to what teams ask before they start sending.
Related pages
Keep exploring
Explore related industries, use cases, and document workflows without starting from scratch.
Send your first document
in under a minute.
Drag in a PDF, place your fields, and watch the signatures roll in.