Can I save a change order template for different project types?

Yes. Use the sample as a base, then keep separate versions for different services, project types, or approval language.

Does the client need to create an account to sign the change order?

No. They receive a link by email and sign in their browser. No account or download required.

Can both the client and a project manager sign the same change order?

Yes. Add both parties as recipients and assign signature fields to each person.

Are Inkly signatures legally binding?

Inkly is designed for ESIGN and UETA compliant electronic signature workflows. This is general information, not legal advice, so review sensitive use cases with counsel.

Can I download an audit trail?

Yes. Inkly keeps document activity and completion details so teams can download evidence for signed documents.

Document template

Free change order template for scope changes

Document what changed, what it costs, how the timeline shifts, and who approved it.

Download DOCX Preview PDF

Last reviewed: June 17, 2026

Inkly workflow

Send, sign, track

1Download and customize the change order sample
2Export the completed change order as a PDF
3Upload it to Inkly and add approval fields
4Send for signature, and get notified when it's signed

Who it's for: Contractors, agencies, consultants, and service businesses that handle scope changes during active projects and need signed authorization before additional work begins.

Scope changes are normal, but verbal approval is easy to misunderstand later. A change order gives the client and service provider a written record of what changed, what it costs, and when the additional work is approved.

Start from our downloadable change order sample. Customize it for the project, export the final version as a PDF, then send it through Inkly so the client can sign before the extra work begins.

Sample template

Change order starter template

A scope-change starter document with placeholders for the original project, requested change, cost impact, timeline impact, and approval.

Sample templates are starting points, not legal advice. Customize the language for your business and ask a qualified professional to review important documents.

change-order-template

DOCX and PDF included

Original scope and change description sections
Cost and timeline impact placeholders
Client approval and signature blocks

Download DOCX Preview PDF

What you'll send

Project scope change orders
Construction change orders
Agency project addenda
Software development change requests
Service contract amendments

Common challenges

Performing additional work without a signed change order and struggling to collect payment afterward
Clients who agree to scope changes verbally but later question the cost
No consistent process for documenting and authorizing scope changes across the team

Best for

Any service business where scope changes mid-project are common
Teams that want a signed record of every authorization before additional work begins
Contractors and agencies who need clear documentation for invoicing

Not best for

Teams that need change orders auto-generated from project management data
Organizations requiring multi-level internal approval workflows before client sign-off

Security and compliance

Security built into
every signature.

Documents are encrypted, every signer is accounted for, and each step is recorded in a tamper-evident trail you can download anytime.

Identity verified

ESIGN & UETA compliant

Every signature carries intent, attribution, and a tamper-evident audit trail.

Client

TLS

Inkly

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AES-256 protects stored files. SHA-256 hashes make signed PDFs tamper-evident.

Independently audited

SOC 2 infrastructure

Runs on independently audited, SOC 2 Type II–compliant infrastructure.

→Signed PDF

Downloadable audit trail

View, signing, and completion events are captured in a Certificate of Completion.

Pricing

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FAQ

Common questions

Short, practical answers to what teams ask before they start sending.

Keep exploring

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